Your WhatsApp group is not project management.
Site foremen, tradies, and PMs already work in group chats. Convoe turns RFIs, variations, defects, and daily logs from those conversations into tracked work — without the Procore price tag or the Buildertrend client portal.
The Challenge
Why group chats fail construction teams
Construction relies on rapid communication, but WhatsApp groups create accountability blackholes.
RFIs and variations buried in WhatsApp
Material requests, design clarifications, schedule changes, and variation orders scroll past in group chats with no audit trail.
No accountability for subbies
Subcontractor commitments live in text messages with no tracked deadlines, no proof of delivery, no follow-up. Defects come back to bite at handover.
Daily logs eat 45 minutes a night
PMs retype site activity from chat into daily logs, defect lists, and progress reports. Same info entered three times. Errors creep in. Nights get long.
How Kai Works
Turn conversations into tracked tasks
Real examples of how Kai automatically transforms construction team chats.
“RFI on the level 3 slab — engineer needs the rebar spec by Thursday COB.”
Kai creates:
“Chippie no-show again. Need to push framing on level 2 to next week.”
Kai creates:
“Defect — bathroom tile spec changed, photos in the thread.”
Kai creates:
Features
Built for construction teams
Everything construction teams need to coordinate, track, and deliver projects.
Field-first mobile, desk-friendly office
PMs work from the ute and laptop. Site foremen work from the phone. Same workspace, no context lost. Works offline and syncs when reception comes back.
RFIs, defects, variations from chat
Kai recognises RFIs, punch list items, scope variations, and EOT requests in normal conversation and tracks them with deadlines.
Daily logs auto-generated
Site activity from chat becomes a daily log automatically. PMs review and approve in 5 minutes instead of typing for an hour after dinner.
Subbie accountability that holds up
Every commitment from a subcontractor is timestamped, tracked, and visible. Practical completion reviews stop being a he-said-she-said.
SWMS, permits, safety inspections
Kai creates recurring tasks for SWMS reviews, permit renewals, toolbox talks, and safety inspections. Workflows handle the compliance side.
Programme variations stay tracked
When a chippie pushes framing or a sparkie is delayed, the downstream impact updates automatically. PMs see the schedule cascade in real-time.
Why Choose Convoe
Why not just use...
See how Convoe compares to the tools your construction team is already using.
| Feature | WhatsApp | Procore | Spreadsheets | Convoe |
|---|---|---|---|---|
| Chat-first workflow | ||||
| RFI / variation tracking | ||||
| Daily logs from chat | ||||
| Punch list with photos | ||||
| Subbie accountability trail | ||||
| AI auto-creates tasks | ||||
| Built for small-mid builders | ||||
| Per-user cost | Free | $375+/user/mo | Free | Free in early access ($12/mo Pro) |
Built for builders, by builders
Convoe is designed with input from site foremen, project managers, and tradies who know exactly what construction teams need.
Chat, tasks, calendar & AI in one app
Built for the field, not the desk
Manual data entry required
Ready to stop losing tasks in chat?
Get early access — completely free while in early access. No credit card required.